Protecting information assets since 1989

The Power of Remote Work and Mobile Shredding

In the United States, remote work has been a rapidly accelerating sector of the workforce. An estimated 29% of workers now have the ability to work from home, and certainly in the short term, companies now must make remote work an option, at least in the short term.

Despite the adjustment to these new working conditions, there are plenty of benefits to argue for why remote work isn’t just a good thing – it’s long been on trend to become the next evolution of work standards. Of course, as with any change in operations, there are many factors to consider for its implementation.

The Surprising Benefits of Remote Work

  • Less or No Commute Time – Want to immediately see the benefits of remote work? Look no further than the time it saves. The average American commute takes 27 minutes one-way. That’s an hour of time lost just exclusively to traveling, usually coupled with the stress of dealing with other commuters and the dread of a late arrival. Instead, workers now have an average of an extra hour a day, and when that hour’s put to extra sleep or quality time with the family, it can drastically improve how productive they are when they’re working.
  • Better Retention – In 2016, over 2 million parents had to make career sacrifices because they were unable to find or enroll in childcare services. Working from home means that schedules are more flexible than they’ve ever been before, making it easier for employees to balance their home-work lives. This also means that employers can retain good employees without being forced to make cuts due to availability.
  • Increased Productivity – It sounds counter intuitive, but it’s true. Employees who work from home increase their productivity to the point where they effectively work one extra shift more than employees who go into the office.

The biggest drawback to remote work is the threat of loneliness and lack of connectivity between coworkers, but thanks to recent advancements in technology, chatting with your old desk mate is as easy as sending off a quick message in a chatroom window. From a weekly virtual coffee chat or sharing pictures of pets, connection requires only a little creativity.

As unique as remote work is, transferring an in-office business to a bunch of smaller locations does require some thought, particularly with regard to information security.

The Importance of Remote Security

One of the obvious drawbacks of remote work is that employees are working separately, perhaps from their own homes or apartments. With workers spread out in this way, businesses must become creative in the way that they protect both internal and customer data.

If employees are still processing paperwork within their homes, or if they’re accessing confidential information online, they need to know how to protect it. For digital data, you’ll likely want to consult with your IT crew about the best way to protect their computers and any company files they may be storing. When you develop a strategy, disperse it among your employees and make sure they know who to contact if they have questions or challenges during implementation.

For physical documents, the challenges might be a bit more complicated. Many industries, such as healthcare and financial services, operate according to strict federal and state regulations regarding the disposal of private information. This means that your employees are still held to those standards, even if they no longer have access to whatever system was in place at the office.

Mobile Shredding: Professional Destruction at Your Door

The great thing about mobile shredding is that it can literally be done anywhere, and the quality of the service isn’t contingent on the location being served. A visit from a mobile shredding company means that the collected documents will be destroyed according to the latest legal parameters and will be safely transported to a secure facility for recycling.

If employees are unsure of how to store these documents, or if your industry has particular requirements for their security and handling, a mobile shredding company will usually be able to provide locking containment bins, which can be used in the home office as the designated storage place for papers until the shredding day arrives. Your employees will be able to work as usual, your company will remain compliant, and you’ll be able to take full advantage of working remotely.

For more information on Allstate’s mobile document shredding and service options, give us a call at 1-800-225-1080. You can also contact us online for a personalized recommendation.

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